Voice bots are not only bots your AI Driven Contact Center employs. Soon, AI will be part of your entire contact center ecosystem. Digital Assistants will help you route calls; create smarter dashboards; and let you access your analytics in far smarter and easier ways. All with one focus—boosting customer experience in exceptionally efficient ways. Really Intelligent Call routing. Call routing will go beyond distributing workload and reducing wait times.AI will keep a track of your agents skills such as the ability to handle angry customers, technical expertise and more. They will analyse calls that come in based on requirement, urgency, customer mood and use all these considerations to route calls to the right agent. Instant feedback on every call. Instant feedback will help your agent train far more effectively than quarterly or monthly audits. Reduced ACW. SA driven dashboards are auto filled for agents who can approve with a single click. Voice power. Speaking is 3x faster than typing. Your agents can now ask their dashboards for tools or information. No more typing and toggling. There is less cognitive load, higher speed and higher efficiency for everyone. Once Machine learning is adopted successfully by the contact center, more applications will follow: AI will study each and every customer and take customization to dizzying heights, prompting agents across the board with up sell & cross sell opportunities.Deep personalization will help agents fine-tune the pitch based on customer history, past purchase patterns, credit scores and more. You won’t require any querying language or software to tap your contact center data. You can now speak to your analysis bot. You can ask it to analyse recordings for keyword searches, customer sentiment and agent performance using natural language.
Sure, you got yourself a CRM, and it’s really helped consolidate your customer data. But how can you use this data to improve conversations? Can you use it to shorten your sales cycle? Can you organize calls better and convert faster? Yes, you can. Learn from our clients who integrate telephony with CRM to improve sales in these 9 practical ways: 1.Convert faster. Push web leads to sales in real time. Our customers ensure that a sales representative is alerted the instant a webform is filled up. As soon as they get a web lead, it reflects in their CRM. From here, Kookoo is programmed to automatically send the agent a voice alert. The alert gives the rep all important customer details. The rep just has to click to call. And if they don’t? The lead simply passes on to the next rep on the team, and so on, until someone contacts the lead. 2.Campaign better. Follow up email campaigns in a click. CRM users collect data on their email campaigns. Our clients use this data to automate follow-up calls with hot leads. They just push all leads that opened their emails to Kookoo’s auto dialer. The dialer takes care of connecting free sales reps to leads for personalized one-on-one follow up calls. Our clients often use this feature for organizing meetups and demos. 3.Don’t miss out. Catch incoming leads 24/7. Abandoned calls can lose you an important lead. Missed calls during holidays, after-hours and weekends also cost you conversions. Our clients use automated voice mail alerts to ensure this never happens to them. After 2-3 rings calls divert to voice mail. A ticket is automatically created in our client’s CRM. And they get an instant email alert. The email contains the phone number,ticket number and a transcription of the message—so they never really miss a call. 4.Call faster. Call directly from your contacts page. Toggling between windows is really unproductive. Especially when you are a sales repwith many calls to make. That’s why our clients use Kookoo to call directly from their CRM window. They can access all advance call features from here including transfer, mute, hold and record features. 5.Converse better. Keep reps informed with Screenpops. Draw on your CRM data for better conversations. Whether you make or take a call from your CRM contact page or your Kookoo agent window— a screenpop with all customer details automatically opens out in your sales rep’s screen. 6.Get mobile. Notify reps on the go. Most of our client’s sales reps are always on the go. They use Kookoo’s mobile follow me to ensure that they get lead alerts wherever they are. And can access customer info wherever they are. 7.Don’t waste staff time. Calls automatically log into your CRM. Kookoo integrates seamlessly with your CRM. So that every call automatically logs into your CRM. Any details your agents fill in get updated in your CRM automatically. New numbers generate a new ticket automatically. 8.Maximize productivity. Use IVR, Automatic Call Distribution [...]
Integration for support Combining the right telephony solution with your ticketing software leads to stellar customer experience. And it’s really not difficult; our plug and play solution installs in minutes; and embeds itself deeply and seamlessly into your CRM/ticketing solution. But what happens next? We asked our clients to outline how they combined telephony with their CRM/ ticketing to create better customer experience and efficient agent workflows. Here are their top 5 recommendations:1. Use IVR to route calls by skill. An IVR sounds professional and also helps you organize your calls. This is our clients’ most commonly used workflow. But we also have clients routing calls according to language or product. 2. Recognize customers when they call with screenpop integrations.Our clients tell us that the simple act of recognizing customers when they call really ups the satisfaction levels. Moreover, when the call comes in, all customer details display on the dashboard, so agents never have to ask customers to repeat their ticket details.3. Save agent time with automatic call logging, single sign in and zero toggling. Agents can take or make calls in their CRM window or their Kookoo dashboard. They get all the advanced call controls they need from either window. They login to the ticketing software and Kookoo with a single sign in. Every call they take gets auto logged into their ticketing software. New numbers generate a new ticket automatically. And all details that an agent fills in gets updated in both software. 4. Don’t keep customers waiting.Divert, capture and alert with voice mail integration. Customers expect you to respect their time. So don’t keep them waiting when your lines are busy. Divert: Our clients divert customers to voice mail after 2 to 4 rings. Capture. Kookoo automatically logs the call into their CRM. If it is an unknown number, a new ticket is generated. Alert: Kookoo immediately sends an email to their mail id with a transcript of the call.Voice mail alerts are also used to capture calls during holidays, after hours and weekends. Use auto dialers to catch up with the weekend in a snap. You may relax on holidays, but your Support stays on 24 x 7. Our clients keep their voice mail active during weekends. Come Monday morning, they push all the captured calls into their auto dialers to efficiently catch up. Create personal connections with sticky agents. Our clients use the sticky agent feature to personalize customer support. This means that when a customer calls, Kookoo connects them to the agent who last handled their ticket. How does this help? Two words: happier customers. Want to know more about how you too can create a contact center from right within your ticketing software? Book your demo here. Or read our checklist on nightmares to avoid when choosing your CRM+ telephony integration. Want more articles like this in your inbox, subscribe here.
Technology has made it possible. Today, every small business can access advanced tools to manage and improve their inbound and outbound calls. Take Big Basket, for example. 10 years back, they had just 7 agents for customer service. They took advantage of cloud contact center software to ensure stellar service. (Today they use the same technology to manage 700 agents across two cities.) Or our other client, Prop Tiger, who used our software to optimize their sales right from the start. Some of our clients have only 1-10 people answering or making calls. And even those staff have other job roles. So do they compromise on efficiency or customer experience? No, they don’t. Because, whatever your size (or sector), customer interactions are important. Learn what edge technology gives you. Know the features your small business must have in their call center software, so that: You never miss a customer or a lead. You utilize employee time optimally. You keep a track of all your calls. And get insights needed to drive better customer experience. With zero investment in infrastructure or training. FEATURE 1: CLOUD PLATFORM Ensure Zero Capex, Easy Scalability and Flexibility Zero Capex: With cloud contact center software, you don’t need to invest in any infrastructure or maintenance. Just use your internet browser to login and setup your account in minutes. Easy Scalability: You can easily add more agents. Our clients have scaled from 4 agents to 400 on the same platform. And it’s just as easy to remove agents. Flexibility: Access your contact center from anywhere. Sales reps can attend calls on the move. Agents can work from home or remote offices. And, you can supervise everyone from anywhere. FEATURE 2: IVR & AUTOMATIC CALL ROUTING Connect Callers Faster Customers are impatient, don’t keep them waiting. Your small business call center software should have easy-to-setup IVR and intelligent call routing. Set up an automated greeting in minutes. The IVR will give callers menu options. The intelligent call routing will check skill and agent availability to queue caller optimally. It will divide workload evenly amongst agents and ensures minimum wait times. FEATURE 3: Reporting Track Customer Experience and Agent Efficiency You should be able to login to your contact center software at any time for reports and call recordings. Customer experience: Keep tabs on your customer experience with metrics like First call resolution, Average Time in Queue and Average Abandonment rates. Use it to ensure callbacks. And plan better. Agent efficiency: Are your agents overworked or underworked? Know the number of calls received/attended, Average speed of answer and average call times. Use reports to track performance, improve feedback and plan better. Use call recordings to train agents better. FEATURE 4: DIALERS Automate Outbound Calling. Are your reps wasting time scrolling through database and painstakingly keying in numbers? This is both frustrating and wasteful. Ensure that your contact center has Auto dialer. Automate call lists for 30% greater efficiency. And let your reps focus on conversions. FEATURE 5: SEAMLESS CRM [...]
What is IVR? 'Welcome to XYZ business, the world’s best business. For customer support executives dial 1. For sales, dial 2.' At some point, we have all heard this automated voice greet us. When we dial a number on our keypad, it seems to connect us to the right department. This is the IVR/IVRS or integrated voice response system. An IVR can be simple (as in the example above) or multi level. For example, 'Welcome to XYZ bank, India’s finest banking service. If you have your customer identification number dial 1; If you want to find out about any XYZ product, dial 2. To report loss of a card dial 3. At any point during this call, dial 9 to speak to a phone banker.' This kind of IVR is reduces agent work. It tries to gauge caller intention by giving pre-defined options and helps prioritize the call. It can be quite complex and detailed. When you dial 1, for example, you could verify identification details and check your account balance—without engaging an agent at all. When you dial 2, you may get more menu options to choose from. Dialing 3 would be an emergency, and would be treated faster. Why should your business have an IVR? 7 reasons and use cases - As shown in the above examples, an IVR doesn’t just make a business seem more professional. We’ve been successfully deploying IVR for our clients for over ten years. And here is what all we’ve seen it do: 1. Allow more self-service options for your customer. A customer often just wants to check delivery status or bank balance or other details without really interacting with a person. According to a Loudhouse survey, depending on their age, 44%-60% customers desire self-service options. Plus self-service reduces workload—making it efficient for your business too. Your IVR can give a number of self service options. Quick Case Study: As a part of Project Rise, Monsanto’s customized IVR application reached out to over 3mn farmers across India. The IVR resolved farmer queries, provided weather updates & pricing information. 2. Organize your call routing & improve Customer Experience. Intelligent call routing can help your customers connect to the right agent. Combined with other tools this can drastically improve customer experience. Quick Case Study: Customers call your contact center to have problems solved. The faster you do this, the happier your customer. FTR or first time resolution calculates how often you achieve this. Big Basket was able to deploy Ozonetel’s IVR + contact center solution to achieve an Industry leading FTR of 85%. 3. Prioritize calls. Is the incoming call urgent? Is it a valuable customer calling? Or a hot lead, ready to close a deal? Or does someone need emergency services? An IVR can combine with contact center tools, and even your CRM, to prioritize your calls. Quick Case Study: CIDCO needed to establish a center for citizens to get assistance during emergencies. Their IVR with automated call flow, increased efficiency and significantly decreased turnaround times in response to emergency [...]